This video provides a comprehensive overview of the Vendor Feed Extension Pack available through Bonterra's CyberGrants platform, a key tool for corporate grantmaking. The extension establishes a two-way data feed that transmits new organization information from CyberGrants to the client's Accounts Payable system for vendor number assignment. The outbound feed sends vendor data in a text-delimited file format via SFTP, containing critical information such as vendor tax ID, name, address details, and the CyberGrants organization ID. The client's system then returns assigned vendor numbers through an inbound feed, which CyberGrants uses to update the corresponding organization records.
The video details the technical specifications of both the outbound and inbound files, including their structure with header, detail, and trailer records. The outbound process runs on a scheduled basis, identifying organizations that meet specific criteria: they belong to defined proposal types, have blank vendor codes and vendor transmitted fields, and their associated requests have the correct disposition. Similarly, the inbound file follows a standardized format that allows CyberGrants to accurately update vendor information in the system, ensuring seamless integration between platforms.
The presentation concludes with important assumptions and dependencies, emphasizing that Bonterra will perform quality assurance testing before user acceptance testing, and administrators must participate fully in UAT before implementation. Any changes to data feed specifications after approval may affect timelines and costs. The extension requires three successful end-to-end file tests before production implementation, and all vendor feeds must be fully automated with no manual processing after release. If you have any questions or need support with acquiring this extension pack, please contact your assigned Project Manager.
